There are two formats for a Practice Booklet:
30.1 Standard Format:
Typical format for most of the surgeries will be a Booklet – the usual size 210×150 mm – listing the various details with lots of adverts (see Modified Format). The adverts usually pay for the cost of printing and would be collected by the printers. The practice would get FREE copies to cover roughly twice the practice patient list.
The above shows the cover page – front and back for the surgery the author has worked for a short time.
This format is preferred as the size 135×95 mm is slightly smaller than the UK passport and can be kept in the shirt pocket.
Patients are advised to bring the book each time for each of the patient when they visit the GP. It has pages where the receptionists mark next appointments. This eliminates errors of date and time for the appointments with computer records. This is an ‘aggro’ issue in all inner city surgeries. Also, it has the facility to check names and addresses on each appointments page to ensure the patients details of name, address, Dob are updated. Patients usually forget to update changes in marital status, addresses etc.
The parent or guardian has to bring booklet for each child being seen by the GP. Each patient would have a dedicated booklet, which they are encouraged to bring and it would have all the details contained in the Standard format. The details will include opening hours, clinics and dates and most importantly their next appointment date and time, which would match with the computer booking. It also enables them to know more about the surgery, as these are easier to carry than the Standard Format booklet and refer to it frequently, even when they are waiting for their appointments.
Front and Back Cover (1,32)
Pages 2, 3
Pages 4, 5
Pages 6, 7
Pages 10, 11
Pages 12, 13
Pages 14, 15
Pages 20, 21
Pages 22, 23
Pages 24, 25
Page 28, 29
Pages 30, 31
The above is a 32-page booklet and copied with pages spread out; these are then folded and stapled in the middle to form the booklet. The information contained in is ‘dated’ and the practice can change to their current details to produce their booklet. The pages are numbered, as they appear in the photos, as a guide. There are 8 pages in each copy x 4 making it 32 in total.
I have identified from left to right giving detail or page number as appropriate.
1st set Top 4: pages 30, 3, 6, 27
1st set Bottom 4: Back cover 32; Front cover 1; 26, 7. The GP had 8 peacocks with 3 chicks, sometimes riding on the mum’s back!
2nd set Top 4: 2,Inside Back cover 31; 28, 5
2nd set Bottom 4: pages 4, 29, 8, 25
3rd set Top 4: pages 10, 23, 20, 13
3rd set Bottom 4: pages 16, 17, 12, 21
4th set Top 4: pages 24, 9, 14, 19
4th set Bottom 4: pages 18, 15, 22,11
Suggestion – increase the number of pages to 40:
• 6 pages for additional appointments
• 2 pages for 1/4 page – say 3-4 line adverts – 8 adverts total, priced to recover the cost of producing the booklet by the printers who would deal with the money side of it – surgery has to do nothing other than give the draft to the printers.
• On top of each addition page – type 1st line Name – first, middle and last name; 2nd line DOB, 3rd line address. Only fill in when any details have changed after ensuring the computer is updated of these changes.
• Put the name and details of the patient in the first appointments page before handing the booklet to the patient.
• Print 2x the number in patient list.